Executive Assistant

Before the detail, here's the challenge you'd help us solve.

We build the embodied intelligence that moves real vehicles safely, and the ecosystem a billion machines will run on in the future. Very few people in AI can say this. Every role here, whatever the team, plugs into that.

Here’s what this particular role covers.

The role

The role of Executive Assistant offers a dynamic opportunity to have a direct impact on the company’s efficiency and success, providing comprehensive support across various facets of business operations at Wayve.

About you

In order to set you up for success as an EA at Wayve, we’re looking for the following skills and experience.

Essential

• Excellent organisational and time management skills across multiple timezones with the ability to prioritise effectively.
• Thrive in a fast-paced environment, working well under pressure, delivering good results
• Can handle shifting priorities and formulate contingency plans
• Comfortable working with senior stakeholders at all levels internally and externally - candidates will need to be able to build and develop strong relationships with a range of stakeholders
• Detail-oriented, proactive and takes initiative
• Experience supporting Executives/C-suites
• Creative approach to problem solving and are solutions orientated
• Ability to demonstrate highest level of integrity and confidentiality at all times
• A flexible and adaptive style to working, positive attitude, and a team player
• Proficient knowledge of Google Drive skills and can adapt to new platforms
• Strong communication skills - verbal and written

Desirable

• Experienced in managing complex calendars, travel and logistics.
• Strong project management skills with experience coordinating complex events and multi-step processes
• Skilled in handling expenses and budget management, ensuring financial oversight and compliance
• Experience in organising large-scale company events, such as offsites, conferences, or team-building activities
• Proficient in managing internal communications and coordinating with teams across different departments
• Proactive in identifying opportunities to streamline processes and improve operational efficiency
• A creative mindset, comfortable contributing ideas to improve the team experience and the company’s work culture
• Strong interpersonal skills with a high level of emotional intelligence, able to navigate sensitive situations with diplomacy and tact

This is a full-time role based in our office, a minimum of three days a week. At Wayve we want the best of all worlds so we operate a hybrid working policy that combines time together in our offices and workshops to fuel innovation, culture, relationships and learning, and time spent working from home. The reasonably estimated salary for this role ranges from $ 105,800 to $ 120,700 plus a competitive equity package. Actual compensation is based on the candidate's skills, qualifications, and experience.

A quick, honest note before you apply.

Wayve is not a mature, fully-structured place with the playbook already written. Much of how we work is still being written, and if you join, you’ll help write it. That suits people who want real ownership more than people who need a settled structure from day one.

If that sounds like the kind of problem you want to spend your time on, we’d really like to hear from you.